Importing Activities (Batch Import)

Keep in mind...

Use the curriculum import to upload multiple activities. The curriculum import will save you time by allowing you to upload everything you need with the click of a button.

Watch a video on how to batch import activities here:

For new activities:

1. Download the curriculum template by navigating to Activities> Upload Curriculum> Download Import Template.

• In the template:
  • Fill in the activity's title
  • Leave ID blank
  • Fill in the activity's description
  • Type - 'Task' or 'Event'
  • Level - spell out 'Level 1', 'Level 2, etc.
  • Competencies - Enclose your competency with square brackets [ ] and separate each with a comma. The competency must match your program's competency letter for letter. Multiple competencies are entered as [Competency 1, Competency 2]
  • Leave incentive blank or enter the incentive you desire
  • Requires submission - for Tasks, write Yes or No; for Events, write No
    • Events cannot require a submission
  • Requires Smart Code - for Events, write Yes or No; for Tasks, write No
    
    • Tasks cannot require a QR Code
  • Requires reflection - for Tasks, write Yes or No; for Events, write No
    
    • Events cannot require a reflection
  • Requires approval - Put Yes if you want to approve the completion of an activity before awarding credit
  • Events must have a start and end date and time; Tasks can optionally have a start and end date and time (you must enter a time if you enter a date)
    • Enter date as MM/DD/YYYY or YYYY-MM-DD
    • Enter time as HH:MM AM/PM; e.g. 12:00 PM
  • Time Zone - for Events and any Tasks that have date/time, you will fill in your time zone 
  • Enter the activity's location, if applicable
  • Option of (IDs) - please refer to this article if you would like to add your new activities as options to existing Experience Sets
  • Reserved - do not fill out
  • Experience Tags - if you have created Experience Tags, add one or more to the cell. Multiple tags are entered as Experience Tag 1; Experience Tag 2
  • Resource Link Label 1 - to add a link to text e.g. Zoom Link. This is the text you would like the URL to be linked to
    • If more than one, add to Resource Link Label 2 and/or 3
  • Resource Link URL 1 - URL that when clicked, will take the student to the appropriate page
    • If more than one, add to Resource Link URL 2 and/or 3
  • *Please note that fields with an asterisk* are required fields and must be filled out for the file to be successfully imported*

2. Once the template is saved, click Select a file within the Upload curriculum window

3. Once selected, click Import activities.

• If successful, a box with a confirmation message will pop up to confirm.
• If unsuccessful, a red box will pop up notifying you of the rows with errors. Once the errors are updated within the file, you can re-import the file.

If you have additional questions, chat with us below or send us an email at support@suitable.co.