Managing Form Privacy Settings

What's my access level?

Access Level: Publisher or Administrator

This article is intended for users with Publisher or Administrator access in Suitable. If you don’t have one of these roles, some of the steps outlined below may not be available in your account.

Ineligible Roles: Student, Contributor, Advisor

Step 1: Access Forms from the Left Side Bar in Suitable

• Click on the 'Forms' tab and locate the form for which you want to manage the privacy settings. Click on the actions menu represented by three dots associated with that form.

Step 2: Select 'Edit Form'

• From the dropdown menu, choose ‘Edit Form’ to make changes to the selected form.

Step 3: Access Settings

• Click on the 'Settings' tab in your form editor.

Step 4: Configure Settings

• Audience Settings
  • Select ‘All Users’ or 'Student Organization Members Only'. Right-click to choose the correct roles that should have access to the form.
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  • Privacy Settings
    • Private: The form will be visible and accessible only to logged-in users.
    • Public: Anyone with the share link can access and submit the form without needing to log in.
    • Hide Form Settings

• Adjust the toggle to allow or hide the form to the user on the forms list.
• Note if a user has access to the form they will still be able to view and complete it from a direct link, QR code or inside an activity.

• Submission Settings
  • Adjust the toggle to allow or disallow multiple submissions by respondents. 
  • Note that the option for multiple submissions is not available for public forms.
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  • Form Activity Settings
    • Adjust the toggle to enable the form to be used in Activities.

Step 5: Save and Publish the Form

• Click on ‘Save Your Settings & Publish Form’ to apply your changes and make the form available as per your settings.