Types of Student Organization Roles

Access Level: Member, Leader, Manager, Student Org Admin, or Org Admin 

This article is intended for users with Member, Leader, Manager, Student Org Admin, or Org Admin access in Suitable. If you don’t have one of these roles, some of the steps outlined below may not be available in your account.

To begin the process, please contact your representative from Suitable’s Client Success Team if you would like to add Student Organizations to your subscription if you do not have it already. 

Types of Student Organization Roles

When managing your organization's roster, it is important to understand the different definitions and permissions associated with the various roles available.

There are two main categories of roles within an organization: Member Roles (how they are classified within the group) and Access Roles (what they can do in the system).

Access Roles

Member Roles

Titles

Access Roles

The access role determines what functionalities those associated with the student organization have access to. These roles affect how easily the user can access the set up and management of the organization's pathway. There are three types of access roles within a student organization, which are displayed below with each of their capabilities outlined:

	Member (student population)	Leader (organization E-Board)	Manager (organization Adviser, President)
Viewing Student Organizations
View public content in all organization profiles
View member-only content in assigned organization profiles
Managing content of assigned student organization profile	X
Roster Management
Create, edit, and delete Leader roles in assigned organization profiles	X	X
Create, edit, and delete Member roles in assigned organization profiles	X
View student organization membership list in assigned organization profiles
Export and import list of student organization membership in assigned organization profiles	X

Member Roles

Member roles are used to classify the relationship a user has with the organization. These are primarily used for filtering your roster, generating reports, and tracking participation.

When adding or editing a member, you can select from the following options (listed in order of appearance):

• Member: The standard classification for general participants.
• Advisor: Designates a faculty or staff advisor associated with the organization.
• Officer: Designates a student holding a leadership position.
• Point of Contact: Designates the primary liaison(s) for the organization. This role allows administrators to quickly filter and communicate with key contacts without needing to assign them full administrative privileges. This contact will also receive workflow requests on behalf of the organization.
• Other: For any affiliate that does not fit the categories above.

Title

Finally, you can choose what title applies to the user associated with the student organization, if applicable. There are seven default titles:

• Member
• President
• Vice President
• Treasurer
• Secretary
• Committee Chair
• Advisor
  • Note: If none of these titles fit for the user you are adding, you can also type in a custom title.

We hope that this guide is helpful to you in deciding the right student organization role for your users.

If you have additional questions, chat with us below or send us an email at support@suitable.co.