Forms Module - NACE Ready Observer Form

Keep in mind…

• This feature is only available to partners utilizing NACE Ready.
• The ‘Career Readiness Observer Assessment’ form needs to be published before it can be used.
• Shortcut to 'Viewing Observer Assessment Responses'

Sending the NACE Observer Form to Observers

Step 1: Navigate to the Forms tab 

• On the left side of your screen, go to the Forms tab.

Step 2: View Responses

• Locate the ‘Career Readiness Observer Assessment’ form.
• Click on the three dots associated with that form, and click on ‘View Responses.'

Step 3: Add Respondents

• Click on ‘Add Respondents.’ A window will appear, allowing you to download the ‘Import Template.’

• Prepare and submit the file (CSV/XLS) to add respondents.

Please Note:

Subject Username: Enter the student username (the individual the form is about) — e.g., "student.test@suitable.co"

Submitter: Enter the person completing the assessment — e.g., "johnsmith@suitable.co; John Smith."

Step 4: Import Respondents

• Click 'Import Respondents.' A confirmation pop-up will notify you that the respondents have been successfully added.

Step 5: Email Notification

• An automatic email will be sent to each respondent. The email will include a link that directs the user to the assessment: 'Complete Assessment Here.'

Step 6: Authorized Link Option

• You will also have access to sharing an authorized link with the respondent.
• Click on the actions menu represented by the three dots, and continue by selecting 'Send Authorized Link'

• A 'Send Form' pop-up will allow you to copy the Authorized Link.

Note: This is only an option for Admins, and anyone who is sent the link will have the ability to complete the assessment.

Step 7: Observer - Complete the Assessment

• Respondents will complete and submit the observer feedback form.
• Once submitted, the observer will see a confirmation message: Success! Your form has been submitted.

Viewing Observer Assessment Responses

     1. Navigate to the Career Readiness Observer Assessment>Responses page from step 2 above.

     2. Select the three dots next to the response and select ‘View Response Details.’

3. You will then be able to view specific Questions and Answers. 

Viewing Observer Assessment Sent or Completed Reports

      1. Select Status to filter responses by 'Sent' and/or 'Completed. Select accordingly and Save.

      2. Select 'Get responses report from search.'

      3. A green header will pop up indicating a successful request.

      4. Check your email. Be sure to check your SPAM folder!

1. • Use the link to download the report (xlsx). As the link will expire within 7 days, be sure to store the report in an accessible location.

      5. The Excel file will include all Responses from your filter selections.

1. • Column D, 'Status' will state whether the response was 'Completed' or 'Sent.'
   • The last few columns will include the responses if they are complete, and will be left blank if there are no responses.

If you have additional questions, chat with us below or send us an email at support@suitable.co.