Sending & Viewing NACE Ready Observer Assessment Forms

What's my access level?

Access Level: Publisher or Administrator

This article is intended for users with Publisher or Administrator access in Suitable. If you don’t have one of these roles, some of the steps outlined below may not be available in your account.

Ineligible Roles: Student, Contributor, Advisor

Sending & Viewing NACE Ready Observer Assessment Forms

This guide covers how to distribute the Career Readiness Observer Assessment to mentors, supervisors, or peers, and how to track their responses.

Important Prerequisites:

• This feature is exclusively for partners utilizing NACE Ready.
• The 'Career Readiness Observer Assessment' form must be published before it can be used.
• This article goes over sending the NACE Ready Observer Assessment form as an administrator. To view the student version, please navigate to this article.

Sending the NACE Observer Form

Viewing Observer Assessment Responses

Sending the NACE Observer Form

There are two ways to send this form: a student can trigger it by submitting an observer's information, or an administrator can add observers directly to the form.

The steps below explain the Admin method of adding observers directly.

Step 1: Navigate to the Form

1. From the Dashboard, click the Career Readiness tab on the left sidebar.

2. Locate the Form Group containing the assessment you wish to use.

3. Click the arrow on the right to expand the Form Group.

Step 2: Add Respondents

1. Click the three dots action menu directly on the Observer Assessment form row.

2. Select Add Respondents from the dropdown menu.

3. A pop-up window will appear. Click to download the Import Template.

Step 3: Prepare & Import Data

Open the template (CSV/XLSX) and fill in the required columns:

• Subject Username: Enter the email of the student being assessed (e.g., student.test@suitable.co).

• Submitter: Enter the name/email of the observer completing the assessment (e.g., johnsmith@suitable.co; John Smith).

Step 4: Choose Notification Settings

Once prepared, upload the file in the pop-up window. Before finalizing the import, you will see a "Notification Settings" section below the file upload. This gives users the option to bundle emails when uploading observers to take the assessment.

You will be presented with two radio button options:

• Separate email for each assessment: This option is selected by default. The system will trigger a unique email notification for every subject assigned to an observer. For example, if an observer is assigned 50 assessments, they will receive 50 separate emails.
• One email with all assessments: When this option is enabled, observers will get one consolidated email with links to all the assessments they need to complete. This reduces the amount of emails observers receive. 
  • If an observer has more than 100 subjects assigned in one upload, they will be batched into multiple emails. For example, if there were 150 subjects, the observer would get two emails: email one with 100 subjects and email two with 50 subjects.

Select your preferred option and click Import Respondents. A confirmation message will appear upon success.

Step 5: Notification

Once imported, the observer will receive an automatic email containing a link (Complete This Form) to fill out the form.

Alternative: Sending an Authorized Link

If you prefer to send the link manually:

1. Click the three dots menu on the form again.
2. Select Send Authorized Link.
3. Copy the link from the pop-up window.
   • Note: This link is for authorized use only. Anyone with this link can complete the assessment.

Viewing Observer Assessment Responses

You can track who has received the form and view the feedback for those who have finished.

Individual Responses

1. Navigate back to the Career Readiness tab and open the Form Group.
2. Click the three dots on the form and select View Responses.
3. Check Status: The list will show the date and whether the assignment is Sent (pending) or Completed.
4. View Answers: Click the three dots next to a specific response row and select View Response Details to read the specific questions and answers.
5. Send a Reminder: If the response is still pending, you can send a reminder to that user. A reminder can only be sent once every 24 hours.

Exporting Reports

To download a spreadsheet of all assessments:

1. On the responses page, click the Status filter. Select Sent, Completed, or both, then click Save.
2. Click Bulk options for filtered users, then Get response report. A green header will appear confirming the report is generating.
   • Note: You can also use this option to send reminders to observers who have not completed a request. Click on 'Send Reminders' instead. A reminder can only be sent once every 24 hours.
3. Check your email for the download link. Important:  This link expires in 7 days.
4. Open the Excel file to review the data:
   • Column D (Status): Indicates if the form is 'Completed' or 'Sent'.
   • Response Columns: Will display feedback for completed forms or remain blank for pending ones.

If you have additional questions, chat with us below or send us an email at support@suitable.co.